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Administrative Manager in Jacksonville, FL at Metal Sales Manufacturing Corp

Date Posted: 6/20/2018

Job Snapshot

Job Description


As one of the four members of the branch leadership team, the Administrative Manager oversees all administrative functions, including customer service, inventory control, month end reporting, Human Resources, A/R, and A/P.  Reporting to the branch’s General Manager, this position also assists with the “Best Place to Work” culture and creation and implementation of strategic and tactical objectives, as necessary, for the Jacksonville, FL branch to achieve its goals.

Metal Sales is the nation's largest manufacturer of metal roofing and building systems with 21 locations across America. Our Jacksonville, FL facility supports our valued customers in Florida and southern Georgia.

Let us tell you about the responsibilities and expectations of this role to ensure we are the right fit for each other. 

You’ll be responsible for (but not limited to):

Accounting & Inventory

  • Process A/P and A/R daily along with branch level credit functions
  • Produce and reconcile monthly financial reports including petty cash, accruals, Book to System reconciliation, and inventory receiving logs
  • Control inventory through receipt, payment, and invoicing of all goods sold and purchased
  • Identify and maintain proper accounting controls at the branch

Leadership – Customer Service & Sales

  • Recruit, interview, train, support, and develop office staff, including the Customer Service team
  • Oversee order entry process to ensure customer orders are accurately entered and processed in a timely manner and facilitate communication of orders/customer needs between all branch and Metal Sales personnel
  • Research and resolve customer service matters related to all aspect of service including order accuracy, material quality, damages, and delivery
  • Coordinate claims process between customers, Sales, Purchasing, and vendors in relation to warranties and product failure

Human Resources

  • Function as branch HR representative, working closely with Corporate HR, to ensure proper processing of all employment and payroll related activities
  • Field general HR questions, such as benefits, leave, payroll, wellness, etc.
  • Serve as the local/state HR law and regulation expert; partnering with Corporate HR as appropriate
  • Properly onboard all new employees, ensuring compliance along with a welcoming new hire experience
  • Administer annual benefit enrollment, wellness events, performance reviews, and other HR tasks and initiatives

Job Requirements

The most qualified candidates will have:

  • At least 3 years of accounting and/or bookkeeping experience, preferably in a manufacturing environment
  • At least 2 years of management/supervisor experience
  • Intermediate knowledge of HR principles and at least 1 year practical experience
  • A proven skill set demonstrating effective communication, planning and organization, sound judgement, follow-up and control, and leadership
  • Proficient computer skills, including Microsoft Office, and ability to learn other software programs (both commercial and proprietary)
  • Associate’s Degree in Business or Accounting, or equivalent experience; HS Diploma or GED required

What we can offer you:

  • Challenging work environment with a stable privately owned company
  • Career growth opportunities
  • Competitive pay with annual bonus potential
  • Comprehensive benefits package including:
    • Medical, Dental, and Vision – effective on your first day
    • Paid Holidays
    • Paid Time Off
    • 401K with company match
    • Wellness program
  • And more!!!

We appreciate you reviewing this management opportunity with Metal Sales and we look forward to receiving your resume!

Metal Sales Manufacturing Corporation is an Equal Opportunity Employer (EOE).  M | F | D | V


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